Region IV Jurisdiction Reports

AAMVA Region IV Vice President: Sheila Prior

Alberta (AB) - updated September 2007

No report

 
Arizona (AZ) - updated September 2007

• Changes to the IRP Licensing Program:
• In 2006 AZ implemented a new tracking system for all transactions submitted to the office by taxpayers
• In 2007 tracking system was changed to be able to run specific reports that are needed
• AZ has a clearer view of the amount of work they are performing for carriers based in the state, and the total number of carriers based in AZ. Statistics may aid management in justifying the addition of personnel to the department due to the increasing volume of work and number of AZ-based carriers
• There were many changes to personnel and management over FY2007, and many currently implemented programs were tweaked by the new supervisors in an effort to streamline work processes in the Motor Carrier Licensing Unit:
• Transactions waiting to be processed are now being assigned to the CSRs in a more efficient manner
• Taxpayers will have their work back quicker and receive more individualized attention
• IRP changes in 2007 focused on better education for the carriers when they first open a new IRP account:
• Will clarify expectations to maintain their IRP account in good standing as well as how they can make changes to their accounts with fewer rejected transactions due to missing information on applications
• Changes may include video presentations for the carriers to watch and documents to sign stating that they received this training, will be produced and implemented over the next year
• All of Arizona's IRP Applications, including the IRP manual, are available to the carriers online on the MVD website. Carriers are encouraged to visit the Web site to obtain the necessary forms and documents before visiting the office

British Columbia (BC) - updated September 2007
No report 
 

California (CA) - updated September 2007

• Implementation of mCarrier, the new processing system for IRP transactions, is scheduled for November 2007:
• Will enable CA to join the IRP Clearinghouse (IRPCH) and implement PRISM
• The Letter of Intent to join the IRPCH was submitted to AAMVA in June 2007
• Resources are being allocated to ensure the successful implementation of Clearinghouse and PRISM in early 2008
• Preparing to convert all CA-based IRP carriers to a staggered registration
• Temporary registration terms of seven to 18 months will be assigned for the IRP registration term that begins January 2009 (fees due Dec. 31, 2008)
• Carriers will be surveyed to identify their preferences for expiration dates in October 2007
• All carriers will move to a twelve-month registration term when the temporary term expires
• Working with FMCSA, Mexico and our fellow border states to prepare for the opening of the Mexico-US border to IRP traffic:
• All CA IRP information is available in both English and Spanish, and training modules have been developed to assist Mexico truckers who will be based in CA
• Deputy Director Sue Larson announced her pending retirement at the end of the year. Sue will continue to provide her expertise to the motor carrier industry until her retirement by overseeing critical projects
• Craig Hanson has been named as Interim Deputy Director of the Motor Carrier Division

Colorado (CO) - updated September 2007

No report

Idaho (ID) - updated September 2007

• Currently developing PRISM Implementation Plan
• There is a division-wide modernization effort to bring together all DMV-related systems, including IRP
• There is an effort to print license plate validation decals "on demand" for all ID license plate programs
• Continue to expand CVISN efforts and are excited to be a pilot state for the electronic exchange of HVUT data with the IRS. Our 2007 legislative session ended with the passage of permanent trailer plate legislation and the elimination of our Temporary Vehicle Clearance fee ($10) for registrants utilizing our online services

Montana (MT) - updated September 2007

• Motor Carriers Services Division will be relocating to a new building in the future (no date set). Staff will be excited to have more room
• Beginning the process of becoming a PRISM state. A team from MT met with the PRISM team from FMCSA on August 23 and 24 to work on the Implementation Plan
• Working on the first phase of expanded CVISN

Nevada (NV) - updated September 2007

• As of July 1, 2007, concrete pumpers, cranes, well (boring) drilling equipment with highway-rated tires, and all trailers operated over the public highway are no longer classified as Special Mobile Equipment (SME) in NV
• Any person operating this equipment is required to license these vehicles for travel in NV as of July 1, 2007
• NV will allow these vehicles to obtain apportioned plates through their base jurisdiction
• As of Jan. 1, 2009, carriers with 100% NV fleets must select one of the two new staggered registration options: April 1 - March 31 or Oct. 1 – Sept. 30
• IRP fleets will remain on a calendar year (Jan. 1 – Dec. 31) registration period
• If carriers have both an IRP and 100% NV fleet, each fleet will have its own renewal and payment schedule. Fees for the IRP fleet will continue to be due by Dec. 31 and fees for the 100% fleet will be due at the time of the new registration
• Will enhance customer service by reducing the number of accounts to be renewed in each registration period

New Mexico (NM) - updated September 2007

• Has issued over one million NM Weight Distance Tax Permits to commercial vehicles that are registered to pay weight distance tax as of Aug. 30, 2007
• Now offering online registration for IRP renewals and supplements as well as IFTA Tax filing with credit card payment capability
• Attended several meeting and training for Mexican officials and Mexican motor carriers at various locations in the US and Mexico. 
• Hired a bilingual IRP clerk and is in the process of hiring two bilingual IFTA specialists to assist with processing of Mexican motor carrier credentials
• The Commercial Vehicle Bureau moved to a new location on the south side of Santa Fe in January 2006
• Developing an e-permitting system where by companies will be able to register their vehicles electronically and receive a confirmation of registration and will no longer be required to carry or display a paper permit for the 2008 weight distance registration year

Oregon (OR) - updated September 2007

• OregonTruckingOnline.com added multiple IRP transactions including vehicle additions, vehicle cancellations, replacement credentials, payments, payment history, Schedule B information, Fleet weight group checks, plate inquiries, and IRP account renewals and status
• Will not be participating as a base state in the New Unified Carrier Registration Agreement (UCRA) program due to workload-related concerns, the requirements of participating states and a threat of litigation

Saskatchewan (SK) - updated September 2007

• In the preliminary stages of developing a new system for registering IRP carriers
• New system is to be implemented by 2010 in time to replace the COVERS system 
• New system will encompass all driver, vehicle, and permit applications which will eliminate some of the stand alone systems presently being used by certain line areas in SGI
• Implemented enhanced payment procedures in early 2007 so that carriers could make payments at more locations
• Credit Cards will be offered as a method of payment, up to a certain limit, for IRP transactions later in 2007

Utah (UT) - updated September 2007

• Hosted a successful AAMVA Region IV conference in Park City
• Online registration program, COVERSNET, has proven successful with 258 users entering details for over 1300 accounts. More accounts and users are being approved every week

Washington (WA) - updated September 2007

No report

Wyoming (WY) - updated September 2007

No report