July 18, 2008
IRP, Inc. is Going Green!
The IRP, Inc. Board of Directors and Committees are beginning to cut down on paper by using SharePoint, a Web-based collaboration and document management platform. It is currently being utilized as a place to share documents and track changes to them online, thereby reducing the need for printing. All parties involved are saving trees, ink and money!
2008 IRP Annual Meeting: Less than One Month Remaining for Early Bird Discounted Rate!
The early bird deadline to register for this event is Aug. 15. Click here to register online today to secure the discounted rate of $230 USD for IRP, Inc. Members – and save $50 USD! Be sure to take advantage of this fantastic opportunity to network and connect with your colleagues in other jurisdictions and industry.
Annual Meeting Sponsorship Opportunities Still Available!
A very special thank you to the 2008 IRP Annual Meeting sponsors: ACS, CACI, 3M, Celtic, and Jeffrey Trainor Insurance Services.
There is still time to sponsor and/or exhibit at the IRP Annual Meeting. Simply complete the sponsorship form and/or exhibitor agreement (see under Related Content) by Aug. 29. Meredith Fender is available to answer any questions that you may have about sponsoring and/or exhibiting at IRP, Inc. events.
IRP Checkpoint – Jurisdiction Reports Needed
GOAL FOR 2008 = HAVE A JURISDICTION REPORT FROM EVERY IRP JURISDICTION
Help us reach our goal! In preparation for the upcoming edition of IRP Checkpoint, to be presented to 2008 IRP Annual Meeting attendees, IRP, Inc. needs your input. Please send in your jurisdiction's report to be featured in this annual publication and in interactive map on the IRP, Inc. Web site. Click here to view last year's edition of IRP Checkpoint to see examples of jurisdiction reports.
In order to assist you in putting together your jurisdiction's report, IRP, Inc. has created a jurisdiction report template. This is intended to be used as a reference only, so feel free to add topics that are relevant or skip areas that do not apply to you. If you have any questions about how to complete this report, please contact Meredith Fender.
Note: Your jurisdiction's report must be received by no later than Aug. 29 in order to be featured in the 2008 edition of IRP Checkpoint.
The jurisdiction reports are an important inter-jurisdictional link, keeping IRP member jurisdictions and industry partners informed of current projects and news from your jurisdiction. We sincerely appreciate your contributions to this vital report.
New Name, Same Great Member Benefits!
For the upcoming membership renewal season, IRP, Inc. Subscriber Members will become known as IRP, Inc. Affiliate Members. Not to worry, IRP, Inc. membership will continue to include the same great member benefits, such as:
- E-mail notifications
- Biweekly e-newsletter IRP Newsline
- Discounted IRP event registration fees (save an average of $230 per person per event!)
- IRP Yahoo! Groups access
- Access to members-only protected areas of the IRP, Inc. Web site
- FREE UNLIMITED Webinar access (save $100 per Webinar connection!)
All this for the affordable price of just $450 USD per year! The membership fee is per company, not per individual, so one payment means that an unlimited number of people from your company will be “in” on the member benefits.
Click here to renew your IRP, Inc. membership online and stay in the IRP fast lane.
Thank you in advance for your support of IRP, Inc. Meredith Fender encourages you to contact her with questions regarding your IRP, Inc. Affiliate Membership.
IRP, Inc. Board of Directors – Special Call for July 30
The Board will hold a special conference call on Wednesday, July 30 at 11 am EDT to discuss the Governance Task Force recommendations.
The Governance Task Force was born from the 2007 IRP, Inc. Membership Survey recommendations to study Board governance, specifically structure and succession planning. This task force was charged with reviewing the Plan and Bylaws as they relate to Board governance and make recommendations for changes if needed.
PPEC Update
Rob Termuende, of British Columbia, has been appointed to Chair the Plan Procedures and Education Committee. Congratulations, Rob!
Survey Update
If you are not a member of the IRP Community Yahoo! Groups, you missed the Nevada Passenger Rental Car survey. Please send a response on behalf of your jurisdiction, if you have not already done so, to Ricky Hensley by Friday, July 25.
The questions are as follows:
1. Does your jurisdiction require passenger rental car companies to allocate a portion of their fleet to your jurisdiction?
2. If yes, does your jurisdiction follow the guidelines in the International Registration Plan (IRP), Article IX Rental Vehicle Registration, Section 905, by determining the percentage of revenue earned in your jurisdiction and applying the percentage to the total number of vehicles registered to that company? How does your jurisdiction track the allocated amount to ensure your jurisdictions is compensated correctly?
3. If not, does your jurisdiction require passenger rental cars to be apportioned for your jurisdiction? Or does your jurisdiction register passenger rental cars using another method?
4. Does your jurisdiction conduct audits on passenger rental car companies to determine if a sufficient number of rental cars have paid your jurisdiction’s registration fees? If yes, what documents for passenger rental car fleets does your jurisdiction review to conduct the audit and verify fees?
5. Please include any statutory or regulatory cites from your jurisdiction that you feel may be helpful to Nevada, along with a contact name and phone number.
Thank you for your assistance.
Annual Audit Activity Reports Overdue
Each jurisdiction is required by the Plan to submit by July 1 of each year an Annual Report of Plan Activity (formerly referred to as Annual Report of IRP Audit Activity) for the preceding year. To date, there are still 7 outstanding reports due to the repository. Thank you to the jurisdictions who have submitted their reports. For additional information or assistance, please contact Joelle Ward.
IRP, Inc. Office Schedule
Mary Pat Paris will be attending the AAMVA Region I Conference from July 23-28.
Joelle Ward will be out of the office on July 24 and 25.
Save the Date (deadlines are in bold)
August 2008:
- Aug. 4 – Deadline for submitting proposed ballots for discussion at the IRP Annual Meeting
- Aug. 10 – Deadline for US States to declare participation in the UCR program
- Aug. 29 - Deadline to submit jurisdiction reports for IRP Checkpoint. Also the deadline to sponsor or exhibit at the Annual Meeting.
September 2008:
- Sept. 10 – IRP, Inc. Annual Meeting Registration and Hotel Reservations Deadline
October 2008:
- Oct. 2-6 – IRP, Inc. Annual Meeting in Kansas City, MO
December 2008:
- Dec. 8-9 – Peer Review Committee Meeting in Las Vegas, NV
January 2009:
- Jan. 4-7 – IFTA/IRP Audit Workshop in Tempe, AZ
- Jan. 22-23 – IRP, Inc. Board of Directors Meeting in Chandler, AZ
March 2009:
- March 28-30 – IRP Managers/Supervisors Workshop in St. Louis, MO
September 2009:
- Sept. 10-14 – IRP Annual Meeting in Tucson, AZ
Office Schedule
IRP, Inc. will be closing at 2 pm EDT on July 3 and will be closed for Independence Day on July 4.
Mary Pat Paris will be attending the IFTA Annual Meeting from July 17-19.
Mary Pat Paris will be attending the AAMVA Region I Conference from July 23-28.
Newsline Subscription
Please contact Laurie Wright if you do not wish to subscribe to this newsletter or to remove an e-mail address from this distribution list.
Submitted by IRP Staff
Meredith Fender encourages you to contact her with any comments or suggestions regarding this publication.