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2012 IRP Annual Meeting Agenda

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2012 IRP Annual Meeting
Draft Agenda
May 1, 2012

 

View the detailed agenda for the 2012 IRP Annual Meeting below. Click on the session name for more information.

A copy of the agenda will be provided onsite to all attendees during check-in at the registration desk.

Many meeting materials are available on the 2012 Annual Meeting Handouts page for review prior to the meeting.

 

Tuesday, May 15

8:00 am - 5:00 pm
Meeting of Peer Review Committee
Madewood A, 2nd Floor

Breakfast (8:00 – 9:00 am, Wow Café, 1st Floor) and lunch (12:00 – 1:00 pm, Shadows, 2nd Floor) provided for Peer Review Committee members

Wednesday, May16

8:00 am - 4:00 pm
Committee Meetings:

  • Education Committee
    Shadows, 2nd floor
  • International Committee
    Madewood B, 2nd floor
  • Peer Review Committee
    Madewood A, 2nd floor

All interested attendees are welcome to attend. Gain first-hand knowledge of the important work taking place in these committees and how they operate.

Breakfast (8:00 – 9:00 am, Madewood Foyer, 2nd Floor) and lunch (12:00 – 1:00 pm, Crescent A, 16th
Floor) provided for members of the Peer Review, Education, and International Committees.
Breakfast and Lunch Sponsored by Celtic

2:30 – 7:30 pm
Registration Open
International Ballroom Foyer, 16th Floor

3:00 - 4:00 pm
Presentation by Peer Review Committee:
Madewood A, 2nd Floor

  • Top Ten Findings in Peer Reviews
  • Remote Reviews: Process and Procedures

4:00 - 6:00 pm
Industry Advisory Committee:
International Ballroom, 16th Floor

  • Industry Advisory Committee IRP Business (4:00 – 5:00 pm)
  • Industry Discussion of Motor Carrier Issues Unrelated to IRP (5:00 – 6:00 pm)

All interested participants are invited to attend.

5:00 - 6:00 pm
History of IRP
Shadows, 2nd Floor

5:00 - 6:00 pm
Speakers’ Meeting
Nottoway B, 2nd Floor
This meeting is for individuals making presentations to answer any logistical questions.
Claudia Rizzo Trapp (IRP, Inc.)

6:00 - 7:30 pm
Michael D. "Mick” Ramirez IRP Volunteer of the Year Award Opening Reception
Crescent Ballroom, 16th Floor
Reconnect with old colleagues and meet new contacts during this opening reception with light hors d’oeuvres.
Sponsored by Xerox

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Thursday, May 17

7:30 am – 5:00 pm
Registration Open
International Ballroom Foyer, 16th Floor

Exhibits Open
Crescent Ballroom, 16th Floor

7:30 – 8:30 am
Breakfast
Crescent Ballroom, 16th Floor

8:30 – 9:45 am
Opening Session
International Ballroom, 16th Floor

  • Roll Call
  • Introductory Comments
    Jay Starling (AL), IRP Board Chair
  • Welcome from Commissioner Nick Gautreaux, Louisiana Office of Motor Vehicles
  • Update from IRP, Inc. , Including:
         IRP Clearinghouse - Robin Murphy (IRP, Inc.)
         New Website Overview
    Tim Adams (IRP, Inc.)

9:45 - 10:10 am
Refreshment Break
Crescent Ballroom, 16th Floor
Sponsored by U-Haul

10:10 - 11:30 am
Discussion of Proposed Ballots
International Ballroom, 16th Floor

  • Estimated Distance Adjustments
    Scott Greenawalt (OK)
  • Composition of the Board of Directors of the Repository
    Jay Starling (AL), IRP Board Chair

11:30 am - 1:00 pm
Lunch on Your Own and Visit Exhibitors
Enjoy lunch with old and new friends and take time to visit the exhibitors that support IRP.

1:00 – 2:00 pm
Concurrent Breakout Sessions

  • Upcoming Changes to the IRP Audit Process
    Blue Group – International Ballroom, 16th Floor
  • IRP Rental/Leased Vehicle Discussion Led by Members of the International Committee
    Red Group – Madewood A, 2nd Floor
  • Roundtable Discussion
    Green Group – Madewood B, 2nd Floor

2:00 – 2:15 pm
Break

2:15 - 3:30 pm
Dispute Resolution Committee Open Session
International Ballroom, 16th Floor

3:30 - 4:00 pm
Refreshment Break
Crescent Ballroom, 16th Floor
Sponsored by Fast Enterprises, LLC

4:00 - 5:00 pm
Concurrent Breakout Sessions - Repeated

  • Upcoming Changes to the IRP Audit Process
    Red Group – International Ballroom, 16th Floor
  • IRP Rental/Leased Vehicle Discussion Led by Members of the International Committee
    Green Group – Madewood A, 2nd Floor
  • Roundtable Discussion
    Blue Group – Madewood B, 2nd Floor

5:00 pm
Dispute Resolution Committee Closed Session
Shadows, 2nd Floor
The DRC will meet to deliberate the issues presented in the open session.

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Friday, May 18

7:00 am – 5:00 pm
Registration Open
International Ballroom Foyer, 16th Floor

Exhibits Open
Crescent Ballroom, 16th Floor

7:00 - 8:30 am
Breakfast
Crescent Ballroom, 16th Floor
Sponsored by Explore Information Services, LLC

7:15 - 8:15 am
Member Duties, Opportunities and Responsibilities
International Ballroom, 16th Floor

8:30 - 9:00 am
Dispute Resolution Committee Open Session
International Ballroom, 16th Floor
The DRC will reconvene in open session for motions and decisions.

9:15 - 10:15 am
Concurrent Breakout Sessions - Repeated

  • Upcoming Changes to the IRP Audit Process
    Green Group – International Ballroom, 16th Floor
  • IRP Rental/Leased Vehicle Discussion Led by Members of the International Committee
    Blue Group – Madewood A, 2nd Floor
  • Roundtable Discussion
    Red Group – Madewood B, 2nd Floor

10:15 - 10:40 am
Refreshment Break
Crescent Ballroom, 16th Floor
Sponsored by PrePass

10:40 am - 12:30 pm
General Session
International Ballroom, 16th Floor

  • Discussion and Vote: By-laws Change, CEO Title
  • International Non-Apportioned Commercial Vehicle Agreement (INCVA) Working Group
  • Update from Mexico

12:30 - 2:00 pm
Richard L. Reeves Leadership Award Presentation and Lunch
Crescent Ballroom, 16th Floor
Sponsored by Fast Enterprises, LLC


2:00 - 3:00 pm

3:00 - 3:15 pm
Refreshment Break
Crescent Ballroom, 16th Floor

3:15 - 4:15 pm
Partner Panel Discussion
International Ballroom, 16th Floor

  • American Association of Motor Vehicle Administrators (AAMVA)
  • Canadian Council of Motor Transport Administrators (CCMTA)
  • Commercial Vehicle Safety Alliance (CVSA)
  • Federal Motor Carrier Safety Administration (FMCSA)
  • International Fuel Tax Association (IFTA)

4:15 - 5:00 pm
Closing General Session
International Ballroom, 16th Floor

  • Town Hall
  • Wrap-up

Jay Starling (AL), IRP Board Chair

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Saturday, May 19

8:30 am - 5:00 pm
IRP Board Meeting
Crescent A, 16th Floor

Breakfast (7:30 – 8:30 am) and lunch (12:00 – 1:00 pm) provided for Board and Board Advisory Panel members in Crescent B.

 

All programs and times are subject to change.

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