In this Issue:
Peer Review Top Findings
For calendar years 2015 and 2016, the Peer Review Committee (PRC) completed 23 peer reviews with a total of 76 noncompliant findings. 33 findings were related to the administrative side of the review process and 43 findings on the audit side.
The top findings were:
• Section 315 – Application Process, unrealistic distance amounts or rounded amounts accepted for multiple jurisdictions (1, 10, rounded, etc.).
• Section 1025 – Frequency of Audits, jurisdictions not completing audits equivalent to an average of 3% of renewed fleets.
• Section 305 – Selection of Base Jurisdiction, not consistently verifying at least three of the evidence documents needed to demonstrate residency.
• Audit Procedures Manual 601 – Audit Report, all required information is not being included in the audit reports.
Suggestions from the PRC based on these findings:
• Quality Control: Review a percentage of your jurisdiction’s work to ensure procedures and processes are being followed.
• Document: Ensure that evidence in your files (whether electronic or hard copy) supports or demonstrates the actions taken.
• Self-Reviews: Consider doing an annual review of your activities using the Peer Review Compliance Guide.
• Reach out to the PRC: Contact PRC members within your region to discuss questions or concerns about IRP matters.
Access the Plan and Audit Procedures Manual.
Read the Peer Review Compliance Guide.
Education for IRP Auditors at Upcoming Workshop
The IFTA/IRP Audit Workshop, Feb. 27 – March 2, 2017 in Houston, Texas, is the only educational event specifically for IRP and IFTA auditors. Attendees will participate in case study breakout sessions using both manual and electronic accounting systems. Other topics include credits for non-apportionable vehicles and a GPS vehicle demonstration. See the registration packet and register today.
Clearinghouse Data Standardization Project
If your jurisdiction has not already done so, please contact Robin Murphy to report your jurisdiction’s commitment date for the Clearinghouse Data Standardization Project. Jurisdiction commitment dates are important for project planning and implementation.
Read more about Clearinghouse Data Standardization.
Questions? Contact Robin Murphy.
Openings with the Dispute Resolution Committee
There are two new openings for jurisdiction volunteers on the Dispute Resolution Committee: Parliamentarian and Region I (US). Volunteers must have at least two years’ experience in the IRP community and knowledge of the provisions of the Plan. Read more and volunteer today.
Recognize an IRP Volunteer
Recognize a colleague who has been an exceptional IRP volunteer by nominating him or her for an IRP award. The Mick Ramirez Volunteer of the Year Award is presented to an individual who has shown initiative, creativity and dedication to the IRP community demonstrated by work as a volunteer during the past year. The Richard L. Reeves IRP Leadership Award is presented to an individual who has demonstrated outstanding leadership within the IRP community.
Read more and nominate a colleague.