For calendar years 2015 and 2016, the Peer Review Committee (PRC) completed 23 peer reviews with a total of 76 noncompliant findings. 33 findings were related to the administrative side of the review process and 43 findings on the audit side.
The top findings were:
- Section 315 – Application Process, unrealistic distance amounts or rounded amounts accepted for multiple jurisdictions (1, 10, rounded, etc.).
- Section 1025 – Frequency of Audits, jurisdictions not completing audits equivalent to an average of 3 % of renewed fleets.
- Section 305 – Selection of Base Jurisdiction, not consistently verifying at least three of the evidence documents needed to demonstrate residency.
- Audit Procedures Manual 601 – Audit Report, all required information is not being included in the audit reports.
Suggestions from the PRC based on these findings:
- Quality Control: Review a percentage of your jurisdiction’s work to ensure procedures and processes are being followed.
- Document: Ensure that evidence in your files (whether electronic or hard copy) supports or demonstrates the actions taken.
- Self-Reviews: Consider doing an annual review of your activities using the Peer Review Compliance Guide.
- Reach out to the PRC: Contact PRC members within your region to discuss questions or concerns about IRP matters.
Access the Plan and Audit Procedures Manual.
Read the Peer Review Compliance Guide.